Your AI bid system is ready to build.
Watch the two videos below. Then follow the steps. You'll have a working Bid Command Centre and your first live tender in under an hour.
Watch these first. In order.
Video 1 walks you through the full setup — workspace, library and confirmation tests. Video 2 shows you exactly how to run your first live tender from the moment the ITT arrives.
Create your Bid Command Centre, install the system prompt, upload your documents and run the four confirmation tests. Everything you need before your first live tender.
From the moment the ITT arrives to the moment you click submit. Every phase — intake, drafting, review, submission and post-bid learning — shown live with a real demo tender.
What you need before setup.
You don't need everything on day one. Start with what you have — the system will tell you what's missing.
- ChatGPT Plus or Team account (chat.openai.com) or Claude Pro / Team (claude.ai)
- Memory switched on — ChatGPT: Settings → Personalisation → Memory → On. Claude: use a Project (automatic)
- At least one previous bid response, capability statement or company overview to upload
- 30–60 minutes uninterrupted for the Installation Wizard
- Previous tender responses (all past bids, won or lost)
- Policies: quality, H&S, EDI, modern slavery, carbon reduction plan
- Case studies with named outcomes, KPIs and client references
- ISO or other accreditation certificates
- Social value evidence — employment, volunteering, community activity
Four steps to your first live tender.
Follow these in order. Each one builds on the last. The Installation Wizard does the heavy lifting — you just need to give it evidence to work with.
Create your Bid Command Centre
In ChatGPT, go to Projects → New Project. In Claude, go to Projects → Create Project. Name it: [Your Company] — Bid Command Centre. This is your permanent workspace — keep it separate from everyday chats. This is where your entire bid library will live.
Install the Master System Prompt
Open the tool at Tab 2 — Set Up AI Workspace. Copy the Full System Prompt with one click and paste it into Project Instructions (the settings panel of your project — not a chat). This installs your AI Bid Manager identity, evidence discipline rules and all 12 command keywords.
Paste into Project Instructions, not a chat. And only once.Upload your documents and run 4 confirmation tests
Upload your company documents to the project library — previous bid responses, capability statement and policies are the priority. Then run the four confirmation tests in Tab 2 Step 4. All four must pass before moving on. If Test 2 fails (the AI invents a number instead of returning [EVIDENCE NEEDED]), re-paste the system prompt.
Run the Installation Wizard
Go to Tab 3 — Installation Wizard. Copy the Master Installation Prompt and paste it into a new chat inside your Bid Command Centre project (not Project Instructions). The AI runs all 16 stages automatically — type PROCEED after reviewing each stage. Allow 45–60 minutes. Do not rush it.
Paste into a Bid Library chat — not Project Instructions and not a live tender chat.Ready for your first live tender?
Once setup is complete, every tender goes through Tab 5 — Live Tender. Watch Video 2 above before your first one — or bookmark it and come back when the ITT lands.